Freedom of information (FOI) releases from Guildford

This is a disclosure log of Guildford Council's responses to freedom of information (FOI) or environmental information regulations (EIR) requests that might be of wider public interest.

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433 disclosures

  1. Dog breeding

    Please could I have a freedom of information request for the following in your council area?

    Published: 10 February 2022

  2. Building & Facilities Management

    1. Does the council have in-house Corporate Buildings/Facilities Management team or is the team/service outsourced?

    2. If in-house, how many Facilities/Building Officers do you have: • Full-time • Part-time • As and When officers

    3. How many buildings does the team manage?

    4. What type of buildings does the team manage - e.g. council offices, community centres, children's centres, commercial buildings, park, pitches, changing rooms, libraries, community hubs, sport stadium etc.

    5. Do you have One Estate/Corporate Landlord Model/vision?

    6. Who carries out repairs to your corporate buildings - an appointed contractor or in-house service?

    7. Who opens/closes your buildings? Is it Facility Officers/staff/external customers? If external customers how is this managed?

    8. Do your Facilities/Building Officers have assigned designated buildings or are they mobile and cover various sites?

    9. Do your Facilities/Building Officers duties include any of the following (please tick those that apply)

    • Carry out repairs and PPM's, if yes please provide details

    • Oversee repairs and PPM's

    • H&S inspections, if so how often?

    • Basic DIY

    • Security

    • Reception Cover

    • Courier

    • Compliance checks ie fire alarm tests, panic alarm/lift tests, check water temperatures, flushing of low use outlets etc across all sites, if so how often?

    • Mayoral ceremonies including Mace bearing and citizenship ceremonies

    • Support out of hours Councillors Meeting and public events

    • Out of hours gritting

    • Annual gully clearance

    • Set up rooms for meetings/ events/ refreshments/ sound systems/web cast etc

    • First aiders and fire wardens

    10. Are your Facilities Officers trained to carry out skilled tasks such as DIY or any electrical tasks? If so what training have they received?

    11. Does your Facility Officers use their personal car between sites or do they have dedicated electric/pool cars?

    12. How are public bookings of council buildings managed e:g in community centres, changing rooms and hubs?

    13. How is access to changing rooms/pitch bookings managed? Are these bookings generally at weekends or weekdays?

    14. Who covers your out of hours call outs? Are these hours paid on flat rate or enhanced rates for overnight/weekend and if so what is the minimum hours paid for attendance?

    15. Do you currently have and in-house post room and if so how many staff?

    16. Does your post room officers duties include any of the following (please tick those that apply) • DIP which includes scanning, indexing and batching and if so for what teams? • Archiving • Courier run across all sites, if so please advise how many sites and how often? • Posting - Franking Machine

    17. How is archiving managed? Is it stored in-house/on site or stored off site and if so where?

    18. Do you have digital mail room and how is this being delivered?

    Published: 19 January 2022

  3. Home Adaptations and Disabled Facilities Grants

    Please could you provide the following information on Disabled Facilities Grants (DFGs) or similar grants provided under your discretionary Housing Assistance Policy:

    1a. The total number of referrals from occupational therapists received for home adaptations in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

    1bi. The total number of households means tests completed for home adaptations in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

    1bii. How many potential applicants did not proceed with making a grant application following a means test in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

    1c. The total number of formal applications received for home adaptations in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

    1d. The total number of formal applications approved in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

    1e. The total number of grants completed in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

    For the questions below, please could you specify which average measure you are using, whether it is median or mean. However, the median would be preferable.

    2a. What was the average number of working days from first contact for someone to receive an initial assessment from an occupational therapist (or similar person) in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

    2b. What was the average number of working days between someone receiving an initial assessment from an occupational therapist (or similar person) and the date of the referral to the housing department/ district council in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

    2c. What was the average number of working days between the date of the referral to the housing department/ district council and the date of the formal grant application in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

    2d. What was the average number of working days between the date of receipt of the formal application and the certified/ completion date of installing the adaptations in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

    3a. If the council is currently using its discretionary powers to provide additional funding in addition to the maximum DFG amount, please state what the new figure is and what legislation has been used to increase the figure.

    Published: 13 January 2022

  4. Events and TROs/road closures

    1. How may events does the authority hold a year?

    2. How many of these need Traffic Regulation Orders (TRO's)?

    3. What are the events that need road closures?

    4. A list of events that are held in your authority each year?

    Published: 12 January 2022

  5. Antisocial behaviour (ASB) & Community Trigger Statistics

    I would be grateful if you could provide data for the following points regarding the ASB (Anti-Social Behaviour) Case Review, also known as the 'Community Trigger':

    1. The number of applications for ASB Case Reviews received

    2. The number of times the threshold for review was not met

    3. The number of ASB Case Reviews carried out

    4. The number of ASB Case Reviews that resulted in recommendations being made or actions carried out

    5. Where the data relating to points 1-4 (above) is published (on the council website, for example)? I would like the information to cover each year during the period 2015 to 2021 (or latest full year figures) inclusive.

    Published: 24 December 2021

  6. Housing in the Private Rented Sector (PRS)

    How many housing units in your local authority do you estimate to be in the PRS?

    Published: 23 December 2021

  7. Energy enhancements to council-owned buildings

    Please advise: 1. How many of your buildings (including any housing stock) you have installed double glazing for any windows of in over the last 12 months. 2. How many of your buildings (including any housing stock) you have installed any loft insulation in over the last 12 months. 3. How many of your buildings (including any housing stock) you have installed any solar panels on over the last 12 months.

    Published: 23 December 2021

  8. Licensed Hackney Carriage vehicle Taxis

    Please can you provide the following information

    1. Total number of Hackney Carriage vehicle's currently licenced by your authority.

    2. Do you impose a vehicle condition relating to a top light?

    3. If yes to Q2 what is the wording of this condition?

    4. If yes to Q2 have you received any complaints or requests to remove the condition relating to top lights? If so how many? And how many of these were on grounds of public safety?

    Published: 23 December 2021

  9. Cycle lanes network - Spend on imporovements

    1. The total sum spent on any improvements to the cycle network / infrastructure in your area in the last five years (broken down by year if possible)

    2. A brief outline of the improvements made

    3. The budget set aside for planned improvements to the cycle network / infrastructure in your area in the next five years (broken down by year if possible)

    4. A brief outline of the planned improvements

    5. Current percentage of roads in your area that feature cycle lanes

    6. Current total distance of cycle lanes in your area

    7. Current estimated number of frequent cyclists / cycle lane users in your area 8. Anticipated or forecasted number of cyclists / cycle lane users in your area in the next five years

    Published: 23 December 2021

  10. Council-operated Vehicles

    Please may you provide me with the answers to the following questions: Q1. What is the total number of all forms of vehicular transport operated by the council in order for it to carry out its work on a daily basis, including owned, leased, hired or shared with other organisations? Type Number of vehicles Cars LCV (under 3.5tonnes) MCV (3.5-7.5tonnes) HGV (7.5tonnes+) Minibuses (9-17seats) Buses and coaches (17+seats) Other (e-bikes, scooters, mopeds) Q2. Based on the answers provided in Q1, how many vehicles are in each category: Type Petrol Diesel Plug-in hybrid Pure electric Other propulsion (e.g. LPG or hydrogen) Cars LCV (under 3.5tonnes) MCV (3.5-7.5tonnes) HGV Minibuses (9-17seats) Buses and coaches Other (e-bikes, scooters, mopeds etc.) Q3. For the vehicles that are electric, the charging predominantly takes place (please tick): Type In-house Employees' homes Public charging point N/A Cars LCV (under 3.5tonnes) MCV (3.5-7.5tonnes) HGV Minibuses (9-17seats) Buses and coaches Other (e-bikes, scooters, mopeds etc.) Q4. Assuming you have a net-zero transition strategy in place, as per guidance set out by government, please indicate at what stage within the vehicle transition process you are (tick the relevant boxes): No strategy planned Planned but not started Business case and plan developed Business case planned, developed and approved/signed off by cabinet or other authorising body As above, with budgets approved and assigned Implementation of plan due to start Implementation of plan in progress Implementation plan executed Strategy/implementation plan abandoned Q5. Has the strategy referred to in Q4 been developed: In-house With support of external consultancy and advice Entirely outsourced planning and implementation Q6. Based on the answers provided in Q2, what is the planned timeline within the strategy to transition groups of vehicles? Already transitioned 2021-2025 2026-2030 2031-2035 2036-2040 After 2040 Cars LCV (under 3.5tonnes) MCV (3.5-7.5tonnes) HGV (7.5tonnes+) Minibuses (9-17seats) Buses and coaches (17+seats) Other (e-bikes, scooters, mopeds)

    Published: 23 December 2021