Information in regard to your IT and Telecommunication equipment disposal process
Case reference FOI2018/01234
Published 25 July 2019
Request
1 How Many staff do you have in your organisation? 2 How many operational sites does the organisation have?
3 Who has the overall responsibility for the disposal of IT equipment within the organisation? Please supply Name, Job Title, Telephone and Email contact details.
4 Does the organisation currently have an IT asset disposal policy?
5 Do you use a third party IT asset disposal company for this?
6 What is the name of that partner?
7 Do you have a contract in place with this company?
8 How often are disposal collections run?
9 If a contract is in place, when does this expire?
10 Do you currently pay for this service? If so, what is the typical cost over a 12 month period?
11 How old is each asset before it is disposed of? E.g. 3 /4 / 5 years
12 Do you presently receive any money back (rebates) for IT assets that you send to your disposal company?
13 Do you have a nominated Infrastructure Manager and who is this?
14 For devices with hard drive, do you require full destruction of hard drives, or just erasure and certification of erase?
15 Does the organisation have the ability to track an individual asset to ascertain the final route and destination of each asset disposed of? In the event of a data breech, how could you prove who had legal custody of each asset, and at what stage?
16 Does the current contract also include photocopiers / Multi-Functional Devices (MFDs)
17 How does your organisation finance MFDs… Lease or purchase?
18 Do you have a service contract in place for the copiers and if so when does this expire?
19 Does your organisation have a contract in place for shredding of other forms of data, namely paper documents?
20 What is the spend in the last 12 months on paper shredding / destruction?
21 If a contract is in place for paper and document shredding, when does this expire?
22 Does your supplier currently comply with the EU General Data Protection Regulation (GDPR) which came into force on 25th May 2018?
23 What ISO accreditations do you require for a disposal company to have in order to work with your organisation?
24 Who is the current appointed Data Protection Officer within the organisation, or person that presently deals with data protection?
25 Are there presently any other services that your organisation are looking for around IT Recycling?
Response
1 How Many staff do you have in your organisation? 750
2 How many operational sites does the organisation have? 19
3 Who has the overall responsibility for the disposal of IT equipment within the organisation?
Adrian Hudson, IT Manager, 01483505050
4 Does the organisation currently have an IT asset disposal policy?
Yes
5 Do you use a third party IT asset disposal company for this?
Yes
6 What is the name of that partner? Disk Shred
7 Do you have a contract in place with this company? No, but due diligence was completed
8 How often are disposal collections run? As needed
9 If a contract is in place, when does this expire? Service used when required
10 Do you currently pay for this service? If so, what is the typical cost over a 12 month period? Free
11 How old is each asset before it is disposed of? E.g. 3 /4 / 5 years Varies depending on asset
12 Do you presently receive any money back (rebates) for IT assets that you send to your disposal company? Yes
13 Do you have a nominated Infrastructure Manager and who is this? Yes
14 For devices with hard drive, do you require full destruction of hard drives, or just erasure and certification of erase? Full destruction
15 Does the organisation have the ability to track an individual asset to ascertain the final route and destination of each asset disposed of? Yes. In the event of a data breach, how could you prove who had legal custody of each asset, and at what stage? Asset database tracks changes of ownership
16 Does the current contract also include photocopiers / Multi-Functional Devices (MFDs) No
17 How does your organisation finance MFDs… Lease or purchase? Lease
18 Do you have a service contract in place for the copiers and if so when does this expire? April 2019
19 Does your organisation have a contract in place for shredding of other forms of data, namely paper documents? Yes
20 What is the spend in the last 12 months on paper shredding / destruction?
http://www.spotlightonspend.org.uk/207/Guildford+Borough+Council/Spend/Annual
21 If a contract is in place for paper and document shredding, when does this expire? Yearly renewal
22 Does your supplier currently comply with the EU General Data Protection Regulation (GDPR) which came into force on 25th May 2018? Yes
23 What ISO accreditations do you require for a disposal company to have in order to work with your organisation? ISO 27001, ISO 9001, ISO 18001, ISO 14001
24 Who is the current appointed Data Protection Officer within the organisation, or person that presently deals with data protection? Ciaran Ward
25 Are there presently any other services that your organisation are looking for around IT Recycling? No
Documents
This is Guildford Council's response to a freedom of information (FOI) or environmental information regulations (EIR) request.
You can browse our other responses or make a new FOI request.