FOI release

Housing Compliance & Statutory Certification Data

This request was refused in part, so we didn't provide some of the information the requester asked for. This may include information where we can neither confirm nor deny that we hold it.

Case reference FOI2026/01672

Received 7 August 2026

Published 27 August 2026

Request

Please treat this email as a formal request for information under the Freedom of Information Act 2000.

We are undertaking a review of housing compliance, statutory certification, and residential safety management across local authority housing portfolios. The information requested will assist us in understanding current compliance practices and procurement arrangements across local authorities.

This request relates to all residential accommodation owned, managed, commissioned, leased, or overseen by the council, including, where applicable:

- Council housing
- Temporary accommodation
- Emergency accommodation
- Supported accommodation
- Sheltered housing
- Extra care housing
- Independent living schemes
- Care homes
- Residential care homes
- Nursing homes
- Children's residential homes
- Accommodation for looked-after children
- Supported accommodation for young people (including under-18s, where applicable)
- Homeless accommodation
- Hostels
- Refuge accommodation
- Housing association properties managed on the council's behalf
- Any other residential accommodation for which the council has responsibility for compliance, inspection, maintenance, or statutory safety obligations.

We would be grateful if you could provide the following information, where available:

1. Housing Portfolio
- The approximate number of residential properties within the council's housing stock or management portfolio.

2. Current Compliance
Please provide the number of properties currently holding a valid:
- Energy Performance Certificate (EPC)
- Electrical Installation Condition Report (EICR)
- Gas Safety Certificate (where applicable)
- Fire Risk Assessment (communal areas/buildings)
- Fire Risk Assessment (individual dwellings, where undertaken)
- Legionella Risk Assessment
- Damp and mould inspection or survey records
- Housing Health and Safety Rating System (HHSRS) inspection or assessment records

3. Compliance Status
Please provide the number of properties currently identified as:
- Overdue for EPC renewal
- Overdue for EICR inspection
- Overdue for gas safety certification
- Requiring fire safety remedial works
- Affected by damp and mould concerns
- Containing Category 1 or Category 2 hazards identified under HHSRS assessments

4. Outsourced Services
Please confirm whether the council currently procures or outsources any of the following:
- EPC assessments
- Fire Risk Assessments
- Legionella Risk Assessments
- Electrical inspections
- Gas safety inspections
- Damp and mould surveys
- HHSRS inspections
- Housing compliance consultancy

5. Procurement Information
Where applicable, please provide:
- Current contractor(s) or framework provider(s)
- Contract start date
- Contract expiry date
- Estimated contract value (if available)
- Planned procurement or renewal date (if known)
- Supplier registration portal or procurement framework used

Response

Thank you for your recent request under the Freedom of Information Act.

Please find the answers to your queries below:

Please treat this email as a formal request for information under the Freedom of Information Act 2000.

This request relates to all residential accommodation owned, managed, commissioned, leased, or overseen by the council, including, where applicable:

We would be grateful if you could provide the following information, where available:

1. Housing Portfolio
- The approximate number of residential properties within the council's housing stock or management portfolio.

5,395.

2. Current Compliance
Please provide the number of properties currently holding a valid:
- Energy Performance Certificate (EPC)

Approximately 3,495. Please note that stock condition surveys (which includes EPC reviews and ratings) are currently underway for the remaining stock for which the EPC rating is not known.

- Electrical Installation Condition Report (EICR)

95.9% of homes have a valid 5 year EICR as of June 2026 (based on information at page 28 of the agenda reports pack that is available on our website at the following link: https://democracy.guildford.gov.uk/ieListDocuments.aspx?CId=1376&MId=3244&Ver=4)

- Gas Safety Certificate (where applicable)
- Fire Risk Assessment (communal areas/buildings)
- Fire Risk Assessment (individual dwellings, where undertaken)
- Legionella Risk Assessment
- Damp and mould inspection or survey records
- Housing Health and Safety Rating System (HHSRS) inspection or assessment records

Please note that the remainder of the above information is publicly available information which can be found in our regular Housing Operations Board reports via the following website:

https://democracy.guildford.gov.uk/ieListMeetings.aspx?CommitteeId=1376

For example, in the meeting dated 8^th July 2026 you can find this information at pages 13 and 28 of the Agenda Reports Pack. As such, the information you require can be found from publicly available sources and consequentially under Section 21 of the Act, we are not required to provide information in response to a request if it is already reasonably accessible.

3. Compliance Status
Please provide the number of properties currently identified as:
- Overdue for EPC renewal

Approximately 1,900.

- Overdue for EICR inspection

Again, please see the latest Housing Operations Board report.

- Overdue for gas safety certification

Again, please see the latest Housing Operations Board report, which indicates that this figure is fewer than 0.5% of homes as of June 2026.

- Requiring fire safety remedial works

We currently have 1,667 fire doors installed across our housing stock. 1,147 non-compliant doors have already been replaced and we are currently undergoing a programme of fire door surveys to identify doors which may require replacement.

- Affected by damp and mould concerns

This information can be found at page 36 of the agenda reports pack:

https://democracy.guildford.gov.uk/documents/g3244/Public%20reports%20pack%2008th-Jul-2026%2017.00%20Housing%20Operations%20Board.pdf?T=10

- Containing Category 1 or Category 2 hazards identified under HHSRS assessments

Again, this information can be found within the Housing Operations Board report packs available on our website. As such, the information you require can be found from publicly available sources and consequentially under Section 21 of the Act, we are not required to provide information in response to a request if it is already reasonably accessible.

Details of our Contractors Register is publicly available information and can be found at the following link:

https://www.guildford.gov.uk/DoingbusinesswithGBC

As such, the information you require can be found from publicly available sources and consequentially under Section 21 of the Act, we are not required to provide information in response to a request if it is already reasonably accessible.

Details of our Contractors Register is publicly available information and can be found at the following link:

https://www.guildford.gov.uk/DoingbusinesswithGBC

Additionally, details of Officer Decisions in relation to the award of contracts is also publicly available information which can be found on our website via the following link:

https://democracy.guildford.gov.uk/mgListOfficerDecisions.aspx?bcr=1&BAM=0

Decisions can be found by manually amending the dates shown in the ‘date range’ field and inputting key words into the ‘title contains’ field (e.g. ‘maintenance’).

Yours sincerely,

FOI Team

Guildford Borough Council

Documents

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