Contract Register Database
Case reference FOI2026/02251
Received 15 October 2026
Published 12 November 2026
Request
I am writing to submit a request under the Freedom of Information Act 2000 in relation to your organisation’s contract register, procurement strategy, and relevant points of contact.
1. Contract Register Extract
Please provide the most complete and current extract of your organisation’s contract register or equivalent system, as it exists on the date this request is processed or the date of the decision to release the data.
We have already reviewed the contract register published on your organisation’s website, but we do not believe this represents the complete, unedited contract dataset held by your organisation.
This request relates to existing recorded information only. I am not asking for new information to be created, nor for missing fields to be populated.
In most cases, this will be a straightforward system export (e.g., from a contract management system or spreadsheet).
Where available, the register should include (but is not limited to) the following fields:
Contract Title,
Supplier Name,
Estimated Spend (annual or total),
Contract Duration and Total Term (including extensions),
Contract Start and Expiry Dates,
Review Date,
Contract Description,
Contract Owner (role or name, as held in the system),
Managing Department,
Award Date,
Procurement Category,
Framework or Tender Reference,
Participating Organisations,
Central Purchasing Body,
and Classification Codes (e.g., CPV).
Please do not spend time amending, enriching, or redacting fields that are not readily available.
I am content to receive the register in its raw exported form, exactly as held.
2. Website Publication & Data Disparity
While we have reviewed the contract register currently published on your website, we require the full raw contracts register from your internal systems.
If your response directs me back to the online portal, please confirm that the accessible dataset is fully up to date as of the date this request is processed or the decision to release the data is made.
3. Completeness & Redactions
Please confirm whether the register provided constitutes the full, unedited dataset.
If any information, columns, or specific fields have been removed or withheld from sharing, please simply list the headings of the data columns that are missing from the provided register.
If spend values are withheld, please note this request seeks indicative or total contract values only, not detailed financial breakdowns.
4. System Capabilities
If your organisation uses a specific contract management system, please confirm the name of the software or platform currently in use.
5. Format and Delivery
Please provide the contract register data electronically in Excel or CSV format.
For any accompanying documents, policies, or written responses, PDF format is preferred.
Response
Thank you for your recent request under the Freedom of Information Act.
Please find attached the latest extract from Guildford Borough Council’s contract register database, showing all currently live contracts.
The Council uses Accord as its contract register management system. The attached Excel spreadsheet contains the current list of live contracts, together with other relevant contract information.
Yours sincerely
FOI Team
Guildford Borough Council
Documents
This is Guildford Council's response to a freedom of information (FOI) or environmental information regulations (EIR) request.
You can browse our other responses or make a new FOI request.