Applicant Tracking System (ATS)
Case reference FOI2026/00746
Received 2 April 2026
Published 5 May 2026
Request
Please provide the following information relating to the Applicant Tracking System (ATS) currently used by Guildford Borough Council:
ATS details
* The name of the Applicant Tracking System currently in use:
* The supplier/vendor of the system:
Contract information
* The start date of the current ATS contract:
* The end date of the current ATS contract:
* Any extension options included within the contract (if applicable):
* Contract value (£):
Future procurement
* Whether the Council intends to re‑tender for the ATS at the end of the current contract:
* If known, the anticipated timeframe for any future tender or procurement process:
Contract ownership
* The job title and department of the officer with primary responsibility for managing the current ATS contract:
Procurement responsibility
* The job title and department of the person primarily responsible for procurement of recruitment or HR systems within the Council:
Response
Please find the answers to your queries below:
Please provide the following information relating to the Applicant Tracking System (ATS) currently used by Guildford Borough Council:
ATS details
* The name of the Applicant Tracking System currently in use:
Hireserve Ltd.
* The supplier/vendor of the system:
Unit4 Business Software Limited.
Contract information
* The start date of the current ATS contract:
31/05/2023.
* The end date of the current ATS contract:
30/05/2026.
* Any extension options included within the contract (if applicable):
One year extension.
* Contract value (£):
£364,658.91 over three years.
Future procurement
* Whether the Council intends to re‑tender for the ATS at the end of the current contract:
It is unknown at this stage, due to Local Government Reorganisation and Unitarization of Surrey Authorities scheduled for Spring 2027.
However, please note that Unit4 Business Software Ltd supplies Finance, HR and Payroll platforms for the Council and based on a decision made in 2023 to extend the original contract with them (https://democracy.guildford.gov.uk/ieDecisionDetails.aspx?ID=3337) it seems unlikely that we would re-tender to a new provider in light of the upcoming unitarization.
* If known, the anticipated timeframe for any future tender or procurement process:
Not known.
Contract ownership
* The job title and department of the officer with primary responsibility for managing the current ATS contract:
Further details of the team responsible for procuring the contract can be found here: https://democracy.guildford.gov.uk/mgIssueHistoryHome.aspx?IId=14352&Opt=0
Procurement responsibility
* The job title and department of the person primarily responsible for procurement of recruitment or HR systems within the Council:
Further details of the team responsible for procuring the contract can be found here: https://democracy.guildford.gov.uk/mgIssueHistoryHome.aspx?IId=14352&Opt=0
Yours sincerely,
FOI Team
Guildford Borough Council
Documents
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