Freedom of information (FOI) releases from Guildford

This is a disclosure log of Guildford Council's responses to freedom of information (FOI) or environmental information regulations (EIR) requests that might be of wider public interest.

If you can't find the information you're looking for, you can make a new FOI request.

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528 disclosures

  1. Playground Equipment Conditions

    I am writing to request information under the Freedom of Information Act 2000.

    Please provide the following information for the period 1 January 2020 to present:

    1. Inspections and maintenance

    * The total number of playground inspections carried out per year.


    * Copies of any inspection guidance, checklists, or policies used, particularly those referencing:

    * corrosion
    * rust
    * metal degradation

    2. Recorded defects

    * The number of recorded maintenance issues or defects relating to playground equipment, broken down by year.


    * Where available, the number of defects specifically categorised as:

    * corrosion
    * rust
    * structural degradation of metal components
    (If defects are not categorised in this way, please provide any relevant keyword-searchable records or closest equivalent classification.)


    3. Complaints from the public

    * The number of complaints received relating to playground equipment described as:

    * rusty
    * corroded
    * damaged or unsafe


    4. Incidents and injuries

    * The number of reported incidents or accidents in council-managed playgrounds, per year.


    * If recorded, the number of incidents where equipment condition (e.g. damage, corrosion, or wear) was noted as a contributing factor.

    5. Maintenance response

    * Any policies or service standards relating to:

    * repair timeframes for damaged or corroded equipment.
    * criteria for removing unsafe equipment from use.

     

    Published: 12 May 2026

  2. Language procurement/ tender

    Dear FOI Team, I am writing to request the following information under the Freedom of Information Act 2000:

    When the organisation last ran a procurement or tender process for language services, including (but not limited to) translation, interpretation, or transcription services.

    The evaluation weighting used in that tender, specifically the percentage weighting allocated to quality and the percentage weighting allocated to price (e.g., 70% quality / 30% price).

    The quality and price scores awarded to each bidder in that tender, including:

    The name of each bidder

    The quality score for each bidder.

    The price score for each bidder.

    The total score for each bidder

    Published: 11 May 2026

  3. Agendas, minutes and decisions for Surrey Leaders Group

    I understand that Guildford Borough Council might hold the information requested here: https://www.whatdotheyknow.com/request/a...

    The request is as follows: Please provide the agendas, minutes and decisions for all meetings of the Surrey Leaders Group for the civic years 2022-23 to 2025-26.

    Published: 11 May 2026

  4. relating to council spending

    Please find an FOI relating to council spending below:

    Subject: Freedom of Information Request – Discretionary Expenditure and Hospitality Costs

    This is a request under the Freedom of Information Act 2000.

    I would like to request the following information for the most recent full financial year available:

    1. The three highest individual areas of expenditure that the council classifies as discretionary or non-statutory (i.e. services or spending not required by law), ranked by total annual spend.

    2. For each of these three areas, please provide:


    * The name or description of the service/project
    * The total amount spent in that financial year
    * A brief description of what the expenditure relates to

    3. Please provide the total amount spent by the council on alcohol, including:

    * Alcohol purchased for events, functions, or hospitality
    * Alcohol purchased using council funds, expenses, or procurement systems

    4. If possible, please also provide a breakdown of this figure by category (e.g. events, civic hospitality, staff functions).

    If the council does not hold a specific category for alcohol expenditure, please provide the closest available information, such as hospitality or event catering costs where alcohol is included.



    Published: 5 May 2026

  5. Applicant Tracking System (ATS)

    Please provide the following information relating to the Applicant Tracking System (ATS) currently used by Guildford Borough Council:


    ATS details

    * The name of the Applicant Tracking System currently in use:


    * The supplier/vendor of the system:


    Contract information

    * The start date of the current ATS contract:


    * The end date of the current ATS contract:


    * Any extension options included within the contract (if applicable):


    * Contract value (£):


    Future procurement

    * Whether the Council intends to re‑tender for the ATS at the end of the current contract:


    * If known, the anticipated timeframe for any future tender or procurement process:


    Contract ownership

    * The job title and department of the officer with primary responsibility for managing the current ATS contract:


    Procurement responsibility

    * The job title and department of the person primarily responsible for procurement of recruitment or HR systems within the Council:

     

    Published: 5 May 2026

  6. Council Infrastructure and Asset Contacts

    I am writing to request information under the Freedom of Information Act 2000.

    Please confirm whether you own or manage any of the following infrastructure:

    * Street lighting assets (including columns, cables, and feeder pillars);
    * Highway drainage systems (including gullies, pipes, and culverts);
    * Traffic signals and associated ducting;
    * Any Council-owned underground ducts or services;
    * Any district heating or heat network infrastructure operating within your area.

    If you do own or manage any of the above, please provide:

    * The relevant department or team responsible;
    * A contact email or shared mailbox for future enquiries;
    * Details of how asset plans or records can be requested outside of the FOI process.

    If this information is not held, please advise who is responsible where known.

    Published: 5 May 2026

  7. Finance processes

    1. Does Guildford Borough Council have a policy to clear suspense accounts either in general fund, or housing revenue account of mis-postings?

    2. Where are these balances shown in Finance reports & Annual Statutory accounts?

    3. For :2022/3, 23/4, 24/5 & 25/6
    Please list these unreconciled suspense balances in the Annual accounts.

    4. When were these suspense accounts last reconciled & cleared?

    5. Does Guildford Borough Council pro-actively retrieve over-payments made to suppliers?
    Did this policy exist in 2022/23 & 23/4

    6. If it did, where were the overpayments on the Housing Revenue Account posted in the relevant quarter-end finance reports for both accounting years?

    7. How much in total HRA over-payments ( part of the £13.5m fraud) were retrieved?


    8. Is the retrieval of over-payments an ongoing KPI ? If not why not?

     

    Published: 29 April 2026

  8. FOI request accommodations

    1. Please outline what temporary accommodation schemes your Council runs? For example, nightly paid, leasing, etc. Please attach any materials about these schemes.


    2. Please outline the total number of households that you have in temporary accommodation and what types of temporary accommodation they are in? For example, 45 in nightly paid, 35 in hostels, etc.


    3. Please outline what types of accommodation you are looking for? For example 2 beds, 3 beds, etc.


    4. Please outline the rates paid on each TA scheme broken down by number of bedrooms? For example, nightly paid 2 bed: £65 per night, etc.


    5. Please outline what boroughs you have your temporary accommodation placements by borough?


    6. Please provide the on boarding process to become an accommodation provider, included requirements?


    7. Please provide the name, contact number and email of the person responsible for on boarding temporary accommodation?

    Published: 28 April 2026

  9. Freedom of Information request – temporary accommodation health and safety data

    Please treat this email as a request for information under the Freedom of Information Act 2000.

     

    I am requesting aggregated information relating to health and safety standards and local authority oversight in temporary accommodation used to house individuals and families experiencing homelessness.

     

    For the purposes of this request, temporary accommodation means accommodation arranged or secured by the authority to meet homelessness duties, including, where used, B&Bs/hotels, hostels, nightly-paid accommodation, private sector leased accommodation, self-contained temporary accommodation and any other temporary placements.

     

    Please provide the following information for each of the last two complete financial years:

     

      *   2023/24

      *   2024/25

     

    And, where readily available, please also provide 2025/26 year-to-date figures up to your latest complete month, shown separately.

     

    Please provide:

     

      1.  The number of households placed in temporary accommodation at any point during each period.

    If held, please also provide the figure for households with dependent children.

     

      2.  The number of households in temporary accommodation on the last day of each period.

    If held, please also provide the figure for households with dependent children.

     

      3.  The total number of inspections, checks or other property standards / health and safety visits carried out in relation to temporary accommodation during each period.

     

      4.  The number of temporary accommodation properties, placements or cases where serious hazards were identified during each period.

    If your authority records these differently, please provide the closest equivalent measure used.

     

      5.  The number of complaints or reports received relating to the condition, health or safety of temporary accommodation during each period.

     

      6.  The number of formal enforcement actions taken in relation to temporary accommodation properties during each period.

    If possible, please include the total number and, where readily available, a breakdown by type of action.

     

      7.  For 2024/25 only, if readily available, please provide the main issue types identified in temporary accommodation, for example:

      *   damp and mould

      *   fire safety

      *   electrical safety

      *   heating / hot water failure

      *   pests / infestation

      *   overcrowding / space standards

      *   structural hazards

     

      8.  For 2024/25 only, if readily available, please provide:

      *   the number of complaints relating specifically to damp and mould

      *   the number of complaints relating specifically to fire safety

      *   the average or median time to first response for condition-related complaints

     

      9.  For 2024/25 only, if readily available, please provide the number of temporary accommodation providers or landlords that were:

      *   removed from use due to standards or condition concerns, or

      *   subject to a formal “do not use” decision or equivalent

     

    Published: 28 April 2026

  10. Flytipping numbers

    I am writing to you under the Freedom of Information Act 2000 to request information regarding illegal waste dumping (fly‑tipping) within your council area.

    The Environment Agency stated in January 2025 that there were 517 active illegal waste dumps in the country.

    The figures I have for your area are a total of 3,137 tonnes of waste.


    Can I get your comment on the scale of the problem and how it is being addressed?

    Published: 28 April 2026