Freedom of information (FOI) releases from Guildford

This is a disclosure log of Guildford Council's responses to freedom of information (FOI) or environmental information regulations (EIR) requests that might be of wider public interest.

If you can't find the information you're looking for, you can make a new FOI request.

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623 disclosures

  1. Leisure contract

    I am aware of the following contract which has now reached the end of its initial term. Could you please confirm whether it has been extended (and if so, for how long) or if it has now ceased?

    Contract for: Operation of the three Guildford Leisure Sites; Guildford Spectrum, Guildford Lido and Ash Manor Sports Centre.
    Contact Start date : Nov 2011
    Initial term :10 years
    Awarded to Greenwich Leisure Ltd

    If the contract has ended, could you also provide details of any new or replacement contract, including its duration and start date? 

     

    Published: 23 July 2026

  2. Core Back-Office Software and ERP Systems

    I am writing to you under the Freedom of Information Act 2000 to request information regarding the software systems the council currently uses to manage its core back-office business functions.

    For each of the following six business areas, please provide the details requested below:

    1. Finance and Accounting (e.g., General Ledger, Budgeting, Treasury)
    2. Human Resources (HR) and Payroll (e.g., Core HR, Time & Attendance, Payroll processing)
    3. Procurement and Sourcing (e.g., E-Procurement, Contract Management)
    4. Asset and Facilities Management (e.g., Enterprise Asset Management, Fleet tracking)
    5. Project and Portfolio Management (e.g., Capital project tracking, Resource allocation)
    6. Citizen and Frontline Integrations (e.g., core CRM or Billing systems that integrate with the back office)

    For EACH of the six business areas listed above, please provide the following:

    • System Name: (The name of the software)
    • Supplier/Vendor Name: (If the system was developed in-house, please simply state "In-house")
    • System Architecture: Please specify which of the following best describes the setup:
    • Part of a full, integrated Enterprise Resource Planning (ERP) system.
    • A standalone Commercial Off-The-Shelf (COTS) application.
    • A bespoke, in-house developed solution.
    • Hosting: Is the system hosted on-premise, managed off-premise by the supplier, or delivered via a Cloud/SaaS model?
    • Contract Expiry Date: When does the current contract for this system expire (please include any viable extension periods)?
    • Whether the council plans to change the system in the future

    Additional Note: If the council utilises a single, integrated ERP system (e.g., SAP, Oracle, Microsoft Dynamics) to cover multiple business areas listed above, please state the name of the overarching ERP and confirm which specific modules are currently active.

    Published: 23 July 2026

  3. Drinking water fountains and water refills enquiry

    I am writing under the Freedom of Information Act to request information relating to the availability of drinking water fountains and water refills. I would like to request:

     

    1.  The number of drinking water fountains and water refills in your area for the years 2015 and 2025, broken down as follows:

         *   Total number of drinking water fountains and water refills.

         *   Total number of drinking water fountains and water refills maintained by the council.

         *   Total number of drinking water fountains and water refills maintained by public and private partnerships.

         *   Total number of drinking water fountains and water refills maintained by private initiatives.

     

     

    2.  The postcode of the location of all the drinking water fountains and water refills in your area in the year 2025.

     

    Published: 23 July 2026

  4. Parking Services Enquiry

    Under the Freedom of Information Act 2000, I would be grateful if you could provide the following information relating to your use of parking payment apps / mobile parking solutions.

    1. Current parking app provider and commercial model

    a) Which parking app(s) or mobile parking payment solution(s) are currently used in your authority’s on‑street and off‑street parking estate?

    b) Is your authority using the National Parking Platform (NPP) provider model, or are you contracted with a single/solo cashless parking provider? Please provide brief details.

    2. Contract details and renewal date

    a) What is the start date and end date of your current contract(s) for your parking app / mobile parking payment services?

    b) Does the contract include any extension options, and if so, what are the extension periods and the latest possible end date if all extensions are used?

    3. Revenue from convenience fees / reminder & alert fees

    a) Does your current parking app arrangement include any convenience fees, reminder fees, or alert fees charged to motorists?

    b) If so, what is the:

    Convenience fee - pence per transaction?

    Reminder fee - pence per transaction?

    Alert fees - pence per transaction?

    c) If so, what was the total revenue generated from:

    Convenience fees in the most recent full financial year?

    Optional reminder and alert‑related fees in the most recent full financial year?

    Please indicate whether these revenues are retained by the authority, by the provider, or shared (and if shared, in what proportions, if available).

    4. Route to market for the next contract

    a) How do you currently plan to procure your next parking app / mobile parking payment contract when the existing arrangement ends?

    b) Specifically, do you intend to use any of the following frameworks: ESPO framework (please specify which, if known) Crown Commercial Service (CCS) framework (please specify which, if known) Another framework (please specify) A standalone/open tender outside a framework Unsure / not yet decided

    5. Timescales and market engagement

    a) What is your anticipated timescale for commencing any procurement activity for the replacement or re‑procurement of your parking app / mobile parking payment contract (e.g. quarter/year)?

    b) Do you plan to undertake any soft market testing or supplier engagement exercises prior to starting procurement?

    6. Devolution and local government reorganisation

    a) Is your authority affected by any current or proposed devolution deals or local government reorganisation (for example, moving into a combined authority or changes to council boundaries/structure)?

    b) If so, what impact, if any, do you anticipate this having on the management or procurement of your parking app / mobile parking payment services (for example, joint procurements, merged contracts, or changes to decision‑making responsibility)?

    c) Do you have an indicative timeframe for any such changes becoming operational?

    7. Contact and roles

    Please provide the name & job title of the officer with primary responsibility for day‑to‑day management of parking services (e.g. Parking Manager).

    8. Contact for future procurement correspondence

    Please provide the contact details or generic email address that suppliers should use for any future correspondence relating specifically to parking payment app procurements (e.g. procurement or commissioning inbox) or confirm which Tender Platform the Council plans to use.

     

    Published: 20 July 2026

  5. FOI Request to Household Waste Recycling Centres

    I am writing to request information under the Freedom of Information Act 2000.

    Please provide 5 years worth of data for the following, to the below timelines:

    * 1st June 2025 > 31st May 2026
    * 1st June 2024 > 31st May 2025
    * 1st June 2023 > 31st May 2024
    * 1st June 2022 > 31st May 2023
    * 1st June 2021 > 31st May 2022

    Requested data, for response:

    1. Does your council offer kerbside recycling waste collection of batteries and/or small electrical products? (Please answer: batteries and small electrical products, batteries only, small electrical products only, or no)

    2. What is the quantity (in weight) of vaping products processed in the recycling waste facilities in your council area?

    3. What is the overall quantity (in weight) of battery and/or small electrical items processed in the recycling waste facilities in your council area?

    4. How many fire incidents have occurred at waste disposal, recycling sites, or in bin lorries?

     

    Published: 20 July 2026

  6. Housing Development in the Eight Parishes

    I am writing to ask whether Guildford Borough Council holds summary figures for housing development across the eight parishes in the Eastern Villages - East Horsley, West Horsley, Effingham, Ockham, East Clandon, West Clandon, and Ripley.

    Please could you confirm whether the Council has total figures for each of the eight parishes showing:

    homes already completed;
    homes with planning permission but not yet built;
    homes currently pending determination or appeal; and
    any allocated housing sites within the Local Plan or emerging planning documents.

    If this information is already published, please could you direct us to the relevant document or webpage. If it is not available by parish, please could you advise what housing monitoring data the Council does hold and whether it can be broken down locally.

     

    Published: 20 July 2026

  7. Project & Programme management office enquiry

    Under the Freedom of Information Act 2000, I would like to request the following structured data regarding the council’s corporate Project Management Office (PMO) or equivalent change/transformation delivery functions.

    To assist you and keep this request within the statutory cost limit, please provide short answers to the following 5 distinct points:

    1. PMO Structure: Does the council currently operate a centralized corporate PMO, or are project management functions completely decentralized across individual service directorates?

    2. Staffing Headcount: What is the total current headcount (expressed as Full-Time Equivalents / FTE) of dedicated project managers, programme managers, and PMO analysts directly employed or contracted by the council?

    3. Software Tooling: What specific Project Portfolio Management (PPM) software, work management platforms, or enterprise dashboard tools (e.g., Smartsheet, Microsoft Project,     Monday.com, Jira, Excel) are officially mandated for tracking corporate project risk, budgets, and milestone delivery?

    4. Annual Budget: What was the total operational budget allocated specifically to the corporate PMO or central transformation team for the most recent financial year broken into staffing and other costs?

    5. LGR Transition Governance (If Applicable): If the council is currently undergoing or actively preparing for Local Government Reorganisation (LGR), has a temporary or dedicated "Shadow Council" or "Joint Transition Committee" PMO function been established? If yes, who is the appointed Interim Programme Director or Senior Responsible Officer (SRO) leading that transition?

    6. What is your total annual spend on external consultants, suppliers or technology companies in relation to project management office support.

     

    Published: 20 July 2026

  8. FOI request- Workforce Spend and Workforce Supply Arrangements

    I am writing under the Freedom of Information Act 2000 to request information relating to your organisation's workforce and staffing expenditure for the most recently completed financial year, 1 April 2025 to 31 March 2026.

    Please could you provide the following information:

    1. Total Workforce Spend (FY 2025/26)

    Please provide the total workforce spend incurred by the authority during the financial year 1 April 2025 to 31 March 2026, including agency workers, contractors, interim managers, permanent recruitment, staff banks and outsourced workforce services.


    2. Current Workforce Suppliers

    Please provide a list of all workforce suppliers used during the financial year 1 April 2025 to 31 March 2026, including total spend with each supplier.


    3. Managed Service Provider (MSP), Neutral Vendor or RPO Arrangements

    Please provide details of any current MSP, Neutral Vendor or Recruitment Process Outsourcing (RPO) arrangements, including:

    Supplier name
     Contract start date
    * Contract expiry date


    4. Workforce Technology Solutions

    Please provide details of any Vendor Management System (VMS), Staff Bank Platform or workforce technology solution currently in use, including:

    Supplier name
     Contract expiry date


    5. Workforce Supplier Spend

    Please provide the total spend with each workforce supplier during the financial year 1 April 2025 to 31 March 2026.


    6. Contract Renewal Opportunities

    Please provide details of any workforce-related contracts due to expire within the next 24 months, including:

    Contract description
     Incumbent supplier
    * Contract expiry date


    7. Procurement Frameworks

    Please confirm which procurement framework(s) are currently used for workforce and recruitment services.


    8. Responsible Department

    Please confirm which department is responsible for workforce procurement (e.g. Procurement, HR, Workforce Planning or Commercial Services).


    9. Key Contact

    Please provide the name, job title and business contact details of the individual responsible for workforce procurement and recruitment services, where this information is publicly disclosable.


    Please provide all spend figures exclusive of VAT where available.

     

     

    Published: 15 July 2026

  9. Household Food Waste Liners

    This is a request for information under the Environmental Information Regulations 2004.

    Please provide the following information relating to liners used in your household food waste collection service:

    1. Does the council recommend or require residents to use food waste liners in kitchen food caddies?

    2. If yes, what types of liners are accepted?
    • Compostable liners only
    • Plastic liners
    • Any liner type
    • No liners accepted

    3. Does the council supply food waste liners to residents?
    • Yes
    • No

    4. If yes, please state the type supplied.

    5. What treatment process is used for collected food waste?
    • Anaerobic digestion
    • In-vessel composting
    • Other (please specify)

    6. Are food waste liners removed from the food waste stream at any stage of the treatment process?
    • Yes
    • No
    • Partially
    • Information not held by the council

    7. If liners are removed, please state:
    a) which liner types are removed;
    b) at what stage of the process they are removed; and
    c) the final destination of the removed liners (e.g. energy recovery, landfill, recycling or other treatment process).

    8. If the council's food waste is processed by a third-party contractor, please provide the name of the processing contractor and facility used.

    9. Please provide a copy of, or web link to, the current guidance issued to residents regarding the use of food waste liners.

     

    Published: 15 July 2026

  10. Artwork owned by council

    As a freedom on information request, please provide the following information:

    1. The number of artworks owned by your local authority as of 1 April 2026 or the most recent available date.

    2. The number of artwork owned by your local authority that is on public display as of 1 April 2026 or the most recent available date.

    3. For each financial year, from 2020-21 to 2025-26, the number of artworks disposed of, split by whether it was sold, donated, destroyed or other? If possible, please list the artworks sold.

    4. For each financial year, from 2020-21 to 2025-26, list the income from artworks sold?

    5. For each financial year, from 2020-21 to 2025-26, provide the number of artworks acquired (including purchases or donations, if recorded). If possible, please list the artworks acquired.

    6. If held, the most recent estimated total value of the authority’s artwork collection (if available provide the value for insurance purposes rather than assumed value).

    7.If possible within the cost restraints of this request, please provide a list of artwork owned by the council.

     

    Published: 14 July 2026