Freedom of information (FOI) releases from Guildford

This is a disclosure log of Guildford Council's responses to freedom of information (FOI) or environmental information regulations (EIR) requests that might be of wider public interest.

If you can't find the information you're looking for, you can make a new FOI request.

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736 disclosures

  1. Procurement

    I am writing to request information under the Freedom of Information Act 2000 regarding the Council's procurement and use of cyber security services.

    Where available, please provide details for the current contract(s), supplier(s) and procurement arrangements relating to the following services.

    1. Procurement Routes

      a)  Which procurement platform(s) does the Council use for IT and cyber security procurements (for example Contracts Finder, Proactis, YORtender, Chest, Delta eSourcing or similar)?

      b)  Which framework agreements does the Council typically use for cyber security services (for example G-Cloud, DOS, CCS frameworks, Bloom or equivalent)?

     

    2. Penetration Testing and Security Testing

    Please provide:

      *   Current supplier name(s)

      *   Contract start date

      *   Contract expiry date

      *   Contract value or annual spend

      *   Procurement route or framework used

      *   Whether services include infrastructure, web application, mobile, cloud, CHECK, IT Health Check or other penetration testing services

     

    3. Cyber Essentials and Cyber Essentials Plus

    Please provide:

      *   Current supplier name

      *   Contract value or annual spend

      *   Contract start date

      *   Contract expiry date

      *   Procurement route or framework used

     

    4. ISO 27001

    Please provide details of any external supplier used for:

      *   ISO 27001 consultancy

      *   ISO 27001 implementation support

      *   ISO 27001 internal audit

      *   ISO 27001 certification preparation

    Including:

      *   Supplier name

      *   Contract value or annual spend

      *   Contract expiry date

      *   Procurement route used

     

    5. PCI DSS

    Please provide details of any external supplier used for:

      *   PCI DSS consultancy

      *   PCI DSS QSA services

      *   PCI DSS penetration testing

      *   PCI DSS compliance support

    Including:

      *   Supplier name

      *   Contract value or annual spend

      *   Contract expiry date

      *   Procurement route used

     

    6. Incident Response and Digital Forensics

    Please provide details of any external supplier used for:

      *   Incident response retainers

      *   Digital forensics retainers

      *   DFIR services

      *   Cyber breach response services

    Including:

      *   Supplier name

      *   Contract value or annual spend

      *   Contract expiry date

      *   Procurement route used

     

    7. Future Procurement Activity

    Where known, please provide:

      *   The expected renewal or re-procurement date for each service

      *   Whether the Council currently expects to re-tender, extend or recompete the contract

     

    8. Relevant Departments

    Please provide the name of the department or team responsible for:

      *   Cyber Security / Information Security

      *   ICT / IT Services

      *   Procurement and Commercial Management

                                                                            

    Published: 1 October 2026

  2. Freedom of Information - Late Payment Charges

    I am writing to you under the Freedom of Information Act to request the following information:

    Please provide the total amount paid by the council in late payment interest, fees, penalties, or other charges resulting from the late payment of invoices between April 2025 and most recent date available.

    Please provide the total amount, and number of late payments if easily available.

    Published: 1 October 2026

  3. Executive Correspondence and Appraisals on Ash / Aldershot Cross-Border Governance

    Under the Freedom of Information Act 2000, I am requesting access to recorded information held at the executive level regarding cross-border governance, infrastructure strain, and boundary reviews affecting the Ash wards and Aldershot town boundary.

    Please provide all recorded data, internal briefings, and correspondence regarding the following four points:

      1.  Chief Executive Correspondence: All emails, letters, and meeting minutes sent or received by the Office of the Chief Executive over the last 3 years containing the keywords "boundary review", "LGBCE", "Principal Area Boundary Review", or "border realignment" specifically regarding the Ash parish or Ash wards footprint.

      2.  Cross-Border Infrastructure Impact Studies: Any joint impact assessments, briefings, or shared reports held between Rushmoor Borough Council and Guildford Borough Council regarding the strain of Ash residential developments on Aldershot’s infrastructure (including roads, highways, and public services).

      3.  Monitoring Officer Legal Briefings: Any recorded legal advice, options papers, or constitutional briefings held by the Council’s Monitoring Officer regarding boundary anomalies or the statutory test of "Community Identity" for the border areas between Surrey and Hampshire.

      4.  Member of Parliament Escalation Logs: Any recorded correspondence between the Office of the Chief Executive and the local Member of Parliament (MP) regarding constituent complaints or queries about the Ash/Aldershot boundary line over the last 24 months.

     

    Published: 23 September 2026

  4. Cancelled travel and accommodation

    Under the Freedom of Information Act 2000, please provide the following information for the 2025/26 financial year and 2026/27 financial year to date:

      1.  The total number of flights, train tickets, taxis, hotel bookings and other travel/accommodation bookings paid for by the Council which were subsequently cancelled or unused, where the Council incurred a financial cost and received no corresponding service.

      2.  The total cost to the Council of these cancelled or unused bookings.

    Published: 23 September 2026

  5. Planning information regarding High Ryde Cobham

    I am writing to you under the Freedom of Information Act to request the following information re: High Ryde, Mays Green, Cobham:

    1.  the Delegated Report on the basis of which the Enforcement Notice (ref: EN/23/00067) was issued on 24.09.24.

    2.  the Council's Appeal Statement for the above Appeal.

    3.  The S.106 Deed dated 18.07.94 affecting the property.

    Published: 23 September 2026

  6. Local authority flag enquiry

    Under the Freedom of Information Act, please could you tell me the following:

    1. How much has your local authority has spent removing unauthorised flags that have been erected on lamp posts and other street furniture in the year August 1st, 2025-August 1st, 2026 and if known, how many flags were removed.

    If data is not available for this date range, can you give data for the last twelve months held and specify the date range.

     

    2. How much has your local authority spent on erecting Union Jack or St Georges flags from August 1st, 2025- August 1st, 2026 and if known, how many.

    If data is not available for this date range, can you give data for the last twelve months and specify the date range.

     

    3. How many complaints has your local authority received about unauthorised flags being erected on lamp posts and other street furniture in the year August 1st, 2025-August 1st, 2026 and since August 1st, 2026.

    If data is not available for this date range, can you give data for the last twelve months and specify the date range.

     

    4. If accessible within the cost limit, please also provide the same data for questions 1, 2 and 3 for the prior year in the same format.

    (For instance, if providing data in the format August 1st 2025 - August 1st 2026, please also include August 1st 2024 - August 1st 2025.)

     

    5. If there is another local authority that might also hold the same data (for instance, a higher or lower tier local authority - a county council or a distract council), please name it.

    Published: 23 September 2026

  7. Public Space CCTV System

    I am writing to request information under the Freedom of Information Act 2000 regarding the Council's public space CCTV system. I would be grateful for responses to the following structured questions.

    To help your team return the information efficiently, I have grouped the questions into five sections. I have deliberately scoped the request narrowly, and would be happy to refine further if any part exceeds the Section 12 cost limit.

     

    1. CCTV estate

    1.1 The total number of fixed cameras operated by, or on behalf of, the Council in public spaces (excluding cameras covering council office interiors, car parks on private land, and housing-stock-only cameras).

    1.2 The total number of redeployable, mobile, or vehicle-mounted cameras operated by, or on behalf of, the Council.

    1.3 The approximate age in years of the oldest cameras currently in operation.

    1.4 The name and version of the Video Management System (VMS) or control room software currently in use (for example, Genetec Security Center, Milestone XProtect, Synectics Synergy, Cathexis CathexisVision).

     

    2. Contracts

    2.1 The names of the current suppliers for each of the following:

    a.           CCTV hardware supply.

    b.           Video Management System / control room software.

    c.           Installation, maintenance, and repair services.

     

    2.2 The contract commencement date and expiry date for each of the contracts identified in question 2.1.

    2.3 For each contract, any scheduled option to extend beyond the stated expiry, together with the maximum length of the extension.

    2.4 The procurement framework under which each contract was awarded, if any (for example, Crown Commercial Service RM6263, YPO, Procure Partnerships, NEPO, ESPO, or a direct award).

     

    3. Budget

    3.1 The total revenue expenditure on the public space CCTV service in the most recently completed financial year (2024/25), broken down where readily available into: (a) staff costs, (b) maintenance contract costs, (c) connectivity / telecommunications costs, (d) software licence costs.

    3.2 Any ring-fenced capital allocation for CCTV investment approved in the current financial year (2025/26) or planned for 2026/27.

     

    4. Operational responsibility

    4.1 The job title of the officer with day-to-day operational responsibility for the CCTV service (for example, CCTV Control Room Manager, Community Safety Manager).

    4.2 The job title of the senior responsible officer (Director or Head of Service level) for the CCTV service.

    4.3 Where disclosure is consistent with Section 40 of the Act, the names of the officers in 4.1 and 4.2.

     

    5. Recent funding

    5.1 Please confirm whether the Council received funding, applied for funding, or is a named local authority partner in any of the following schemes in the last 24 months:

    a. Home Office Safer Streets Fund (any round, including Round 5, 2023-2025).

    b. Defra Fly-tipping Intervention Grant Scheme (any round).

    c. Ministry of Housing, Communities and Local Government Pride in Place Strategy funding.

    d. UK Shared Prosperity Fund allocations where used for CCTV, community safety, or public realm surveillance.

    5.2 Where the Council received funding under any of the above, the total amount and whether any portion was, or is, ring-fenced for CCTV or related technology spend.

     

    Published: 22 September 2026

  8. Communications enquiry

    I am writing to you under the Freedom of Information Act to request the following information:

    PART A — CORRESPONDENCE WITH RESIDENTS

    1. The total amount spent by the council on printing and posting correspondence to residents during the most recently completed financial year. A whole-organisation total is sufficient.

    2. The number of items posted to residents during the same period, if this is recorded.

    3. The total amount spent on SMS or text messaging to residents during the same period, and the number of messages sent, if these are recorded.

    PART B — THE ANNUAL CANVASS

    4. The total cost to the council of the most recently completed annual canvass, including printing, postage, staffing and any personal canvasser visits. If the canvass cost is not recorded separately from the council's general print and postage budget, please say so.

    5. For that same canvass: the number of residential properties to which a canvass communication was sent; the number that did not respond to the first communication; the number of reminder communications sent; and the number of household visits carried out.

    6. For that same canvass, the number of responses received by each route — paper, online, telephone and SMS — if this breakdown is recorded.

    PART C — WHO HOLDS THIS WORK

    7. The job title and, if the council is willing to share it, the direct contact details of the officer responsible for resident communications, customer contact strategy or digital transformation.

    8. The job title and, if the council is willing to share it, the direct contact details of the Electoral Registration Officer and of the officer who manages the annual canvass day to day.

     

    Published: 22 September 2026

  9. Community Venue Request

    Under the Freedom of Information Act 2000, I am writing to formally request information regarding the digital management and booking of council-owned assets (e.g., Community Centres, Halls, Libraries, Town Halls, Sports Pitches and Pavilions).

    Please provide a response addressing the following:

    1. Name of venue(s)

    2. Number of bookable spaces

    3. Total venue income from bookings last financial year (£)

    4. What booking and management system (or software) does the Council currently use for its community venues?

    5. What is the financial arrangement for this system? (Please specify any upfront setup fees, recurring annual license/maintenance fees, and any commission or transaction-based fees charged to the Council or the end-user).

    6. When does the current contract for this system expire?

    7. Which individual within the Council is responsible for the management and oversight of this contract? (please supply name and job role)

    Published: 22 September 2026

  10. Illegal traveller sites in Guildford & Waverley.

    I am writing to you under the Freedom of Information Act to request the following information (ref: Yellowstone Park, ( WBC) Stovvolds Hill, & Unstead ( GBC):

    Please can you supply the following, starting at base year 2024:

    1. Number of new illegal traveller Sites reported, with approximate number of caravans etc if relevant.

    2. Locations of these sites,

    3. Whether these sites owned by occupiers or not (- rough %)

    4. How many sites have received enforcement notices.

    5. What are the results to date of enforcement action i.e. how many sites are now either, compliant, or fined, or returned to original condition.

    6. Does the council check the protected status - ethnicity & legal status of those occupying the site?

    7. Can you confirm whether Surrey Police are made aware on each occasion a new site is reported?

    8. Can you confirm whether welfare checks have been made to investigate whether there are trafficking victims, & are these reported to the police/home office?

    9. What is the total cost to the council of monitoring, & enforcement action for the following financial years
    2024
    2025
    2026 – To date.

                                                                                       

    Published: 22 September 2026